Executive Office Assistant

Career > Corporate Office

Number of Vacancies - 3

We are looking for an Executive Assistant to perform a variety of administrative tasks and support an Executive. The role holder has to report directly to the Executive and has to ensure the smooth-running of the office and manage tasks such as inspecting project sites, creating reports, taking meeting minutes, organizing travel & accommodation and other tasks. The role has to be fluent in English (4 skills) and proficient in Microsoft Office and may need to travel frequently.

Job Description

• Manage and respond to incoming emails and correspondence in a timely and professional manner.
• Manage and maintain the Executive’s schedule, including appointments and meetings.
• Act as the first point of contact by screening phone calls, inquiries, and requests, and handling matters where appropriate.
• Organize, coordinate, and attend meetings and appointments.
• Accurately record and prepare meeting minutes.
• Maintain filing systems and ensure proper organization of documents and office records.
• Arrange travel, visa applications, and accommodation as required.
• Accompany the Executive to meetings to take notes and provide administrative and operational support.
• Conduct site inspections and monitor construction project progress as assigned.
• Liaise with suppliers and contractors, including assisting with negotiations and contract coordination.
• Conduct background research and compile findings for review.
• Prepare reports, presentations, and other business documents.
• Perform any other duties as assigned by the Executive.

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum of two (2) years’ experience as an Executive Assistant, Personal Assistant, or Office Assistant supporting senior management.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities with high attention to detail.
• Proven ability to handle confidential and sensitive information with professionalism and discretion.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management systems.
• Effective communication and coordination skills when working with diverse stakeholders, both internal and external.
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Professional appearance, positive attitude, and strong problem-solving mindset.
• Fluency in English and Myanmar (spoken and written).
• Willingness and flexibility to work overtime, including weekends when required

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